Posted: Dec 31, 1969 (05:00:00 PM)
CONSTITUTION AND BYE-LAWS
OF
BANGLADESH SOCITY FOR ORAL MEDICINE & PERIODONTOLOGY (BSOMP)
1st April 2008.
Written by Dr. Aslam Al-Mehdi, BDS, MS.
CONSTITUTION AND BYE-LAWS OF
BANGLADESH SOCITY FOR ORAL MEDICINE
& PERIODONTOLOGY (BSOMP)
CONTAINS
ARTICLE 1: NAME - LOCATION - LANGUAGE
ARTICLE 2: AIM & OBJECTIVES
ARTICLE 3: MEMBERSHIP & CONDITIONS
ARTICLE 4: ENTITLEMENTS & DUTIES OF MEMBER
ARTICLE 5: RESISTRATION OF A MEMBER
ARTICLE 6: TERMINATION OF MEMBERSHIP
ARTICLE 7: FINANCIAL RESOURCES OF THE SOCIETY
ARTICLE 8: THE MANAGEMENT OF THE SOCIETY
ARTICLE 9: ANNUAL GENERAL ASSEMBLY
ARTICLE 10: EXTRAORDINARY GENERAL ASSEMBLY
ARTICLE 11: CONSTITUTIONAL GENERAL ASSEMBLY
ARTICLE 12: THE COMPOSITION & TERM OF COUNCIL
ARTICLE 13: MEETING-QUORUM-COUNCIL DECISIONS
ARTICLE 14: THE AUDIT COMMITTEE
ARTICLE 15: DUTIES OF ANNUAL GENERAL ASSEMBLY
ARTICLE 16: DUTIES OF THE COUNCIL
ARTICLE 17: THE PRESIDENT’S DUTIES
ARTICLE 18: DIRECTOR OF GENERAL AFFIARS DUTIES
ARTICLE 19: DIRECTOR OF FINANCIAL AFFAIRS DUTIES
ARTICLE 20: AUDIT COMMITTEES DUTIES
ARTICLE 21: ELECTIONS OR SELECTIONS
ARTICLE 22: THE ELECTION & SELECTION COMMITTEE
ARTICLE 23: TRAINNING & CERTIFICATES
ARTICLE 24: THE OFFICIAL PUBLICATION OF THE SOCIETY
ARTICLE 25: THE SOCIETYS JOURNAL
ARTICLE 26: DISTINCTIONS
ARTICLE 27: SCIENTIFIC MEETINGS
ARTICLE 28: AMENDMENT OF THE CONSTITUTION & BYE-LAWS
ARTICLE 29: DISSOLUTION OF THE SOCIETY
ARTICLE 30: LIABILITY & FINANCIAL YEAR
ARTICLE 31: LIABILITY & FINANCIAL YEAR
ARTICLE 32: ORAL MEDICINE & PERIODONTAL SPECIALIST SYSTEM
CONSTITUTION AND BYE-LAWS OF
BANGLADESH SOCITY FOR ORAL MEDICINE
& PERIODONTOLOGY (BSOMP)
Article 1
NAME - LOCATION - LANGUAGE
The name of the society shall be “Bangladesh Society for Oral Medicine & Periodontology,” location shall be all the government and private dental colleges, Dental Clinics, Bangabandhu Sheikh Mujib Medical University and BIRDEM Hospital in Bangladesh. This society will be for qualified dental surgeons and academic, nonpolitical and nonprofit organization. Only the purpose is development of the profession in dentistry and to produce the specialist in Oral Medicine & Periodontology in Bangladesh. Also ensure for the benefit of the general people and high quality dental treatment including laser and implant surgery and disseminate the science of dentistry, especially in the field of Oral Medicine & Periodontal Medicine in Bangladesh. Periodontal diseases, including gingivitis and periodontitis are serious infections that can lead to tooth loss and may increase the risk of heart disease, stroke, diabetics, respiratory diseases and vascular diseases. Therefore, the society will work together with BIRDEM Hospital, Department of Vascular Surgery and Faculty of Dentistry, BSM Medical University and Department of Vascular Surgery, Dhaka University Dhaka Medical College & Hospital and Dhaka University Dhaka Dental College & Hospital.
The seal of the society shall bear the name and year of establishment 2008 of the society. The official language will be English and all corresponds will be conducted by the electric mail services. The society will give support to produce the best clinical dentistry in the nation, who will provide the highest quality care to their patients, who will support their families and communities, who will gain to the advance knowledge in Oral Medicine and Periodontology and who will give back to the profession of dentistry throughout their careers. An important goal of the society is to develop the quality of dental treatment of the general public and relationship to dental practitioners in the community, specifically the clinical experience at an advanced level, enabling the dentist to become a trained specialist who is familiar with all aspects of theoretical and practical knowledge and skills to the specialty in Oral Medicine and Periodontology.
Article 2
AIM & OBJECTIVES
A. The aim and objectives of the society are the dissemination of the science of dentistry in the field of Oral Medicine & Periodontology and quality treatment for the benefit of the Peoples Republic of Bangladesh. Dental implants are very important for the people in good general oral health who have lost a tooth or teeth due to periodontal diseases, an injury or some other resign. Periodontal plastic surgery can be used to correct and enhance the smile and self-image of patients who are increasingly living longer and aging more gracefully. In particular, the society will seek to:
1) Advance and disseminate the science of dentistry, especially in the field of oral medicine & periodontal medicine in Bangladesh.
2) Ensure for the benefit of the general people and high quality periodontal treatment including laser and implant surgery.
3) Promote postgraduate training and research by members of the society, on any subject related directly or indirectly to the improvement of oral health and the prevention of oral & periodontal diseases.
4) Foster collaboration of the Bangladesh Diabetic Association, Bangladesh Association of Oral & Maxillofacial Surgeons, Bangladesh College of Physician & Surgeons, BSM Medical University, Bangladesh Government & Private Medical and Dental Colleges, BIRDEM Hospital, International Institutions, WHO collaboration and Tokyo Medical and Dental University that deal with matters related to Periodontology and Implantology.
5) Pursue any other objectives that are relevant and pertinent to the purposes outlined in 1-4.
B. The society will seek to achieve its aims by the following means:
1) Arranging meetings and organizing lectures, symposia, seminars, clinical presentations and conferences on subjects related to oral medicine & periodonlogy as well as other similar fields of research, such as dentistry and medicine more generally, in which both Bangladesh and foreign scientists will be participated.
2) Inviting specialists from abroad to present both to members and non-members of the society subjects of specific scientific interest.
3) Publishing specialist papers in scientific journals and non-specialist journals and presentations for the media.
4) Publishing a scientific journal under the title “Journal of Oral Medicine & Periodonlogy” which will contain relevant scientific papers of the members and other scientists, as well as the activities of the society.
5) The publication or co-publication of material related to oral medicine & periodonlogy or dental surgery in general.
6) The carrying out of research and research programs related to oral medicine & periodonlogy, in collaboration with BSM Medical University, BIRDEM Hospital, Bangladesh College of Physicians & Surgeons, Bangladesh Arms force Medical Institutions, Bangladesh Government and Privates Medical and Dental Colleges and correspondent agencies around in the world such as the Japanese Society of Periodontology, British Society for Oral Medicine, American Academy of Periodontology, Korean Academy of Periodontology, European Association of Oral Medicine, German Society of Periodontology, Greek Society of Periodontology, Korean Academy of Oral Medicine, British Society of Periodontology and other scientific associations.
Article 3
MEMBERSHIP & CONDITIONS
Membership of the society shall be of the following classes:
i) Active, ii) Associate, iii) Honorary, iv) Overseas fellows, v) Inactive, vi) Life.
Section 1
Active membership is open for all dentists and medical doctors who have received the license of the Bangladesh Medical & Dental Council (BMDC). Also who have distinguished themselves by their contribution to the advancement of any discipline in dentistry other then Oral Medicine & Periodontology or whose specialization is not Oral Medicine & Periodontology but who has a special interest in Oral Medicine, Periodontology & Implantology, whose ethics and conduct are benefit to the any field of dentistry in Bangladesh even though he is a general dental practitioner and who are capable of advancing and promoting the society’s objectives, and who fully abide by the society’s constitution and by-laws and genuinely interested in the field of Oral Medicine, Periodontology & Implantology, they are most welcome.
Also the society is open to qualified dentists and medical doctors that who have had, for six months or one year postgraduate training in any discipline in dentistry other then Oral Medicine & Periodontology or longer, a relevant degree in Oral Medicine & Periodontology both won country and abroad, who can demonstrate their specialization in Oral Medicine & Periodontology or that their professional activities are principally related to Oral Medicine & Periodontology or who are genuinely interested in Periodontology and Oral Medicine and can demonstrate such by their scientific activities such as research interests and the announcement or publication of scientific papers.
Applications for the active membership must be nominated by two current active members and submit a Membership Application to the general council. At the first general assembly, the council proposes the admission of new members, which should then be approved by a two-thirds majority vote of the members present.
Section 2
Associate membership is open to any qualified dentist who has a relevant postgraduate training or degree from won country or abroad or other overseas institution, whose specialization is not necessarily Oral Medicine & Periodontology but who has a special interest in Oral Medicine & Periodontology. Application for Associate Membership is the same as that for active membership. If associate members wish to upgrade to active membership, they should fulfill the requirements of active membership as set out above, stating the reasons why they should become active members, and submit their application to the general council. At the first subsequent ordinary or extraordinary general assembly, the council proposes the admission of few members, which should be approved by a two-thirds majority vote of the members present.
Section 3
Honorary membership may be conferred on individuals of any nationality who have made an outstanding contribution to the society, science of oral medicine and periodontology, as well as on those individuals who have promoted the objective of the society in a significant way.
Honorary members are elected by an absolute majority of the members present at the General Assembly, on a motion of the Council or of two third of the society’s members, similarly, the council may propose to bestow the title of Honorary President (see article 26.)
Section 4
Overseas fellow membership is open to any individual of foreign nationality working in the field of Oral Medicine and Periodontology who has contributed to the promotion of the society’s objectives.
Overseas fellows are elected by absolute majority of members present at the General assembly, on a motion of the council or of one third of the society’s members.
Section 5
On a motion of the council, active or associate members may be designated inactive members by majority decision of the members at the General Assembly. Inactive members are those members who once took an active part in the society, were founding members, or have contributed to the society but are no longer involved in the society’s activities, have not paid their dues or have failed to attend more than two consecutive Annual General Assemblies without reasonable justification.
Section 6
Life membership is available, upon application or by decision of the council, to any member of the society who is unable to take an active part in the society’s activities because of advanced age or his or her health.
Article 4
ENTITLEMENTS & DUTIES OF MEMBERS
All member of the society shall render their services gratis and contribute to the promotion of the society’s objectives. Active and associate members shall pay the annual membership fee within the prescribed time, i.e. before the end of the current accounting year. Moreover, they are entitled to take advantage of the facilities and to consult the staff of the society, as specified by the General Assembly.
Active members are obliged to take active part and be present at both ordinary and extraordinary General Assemblies of the society as well as its scientific meetings.
To register, active and associate members shall make a one off payment. If their registration has not been settled by the end of the financial year, they will be considered not registered. Furthermore, the annual membership fee includes subscription to the official publication of the society. The Annual General Assembly by a motion of council determines theses fees. All active members shall become subscribers to the official publication of the “Journal of Oral Medicine & Periodonlogy”.
Overseas fellows are exempted from the registration fee. Honorary and life members, as well as overseas fellows are exempted from any ordinary or extraordinary subscription to the society. Honorary members take part in the General Assemblies of the society are entitled to speaker and express their opinion, vote on procedural and other matters and participate in the election of the member of the council. Overseas fellows cannot be elected members to council of represent the society. The number of honanry members is not taken into consideration when establishing quorum of the General assembly.
Associate members participate in general Assemblies, are entitled to speak and express their opinion, vote on procedural and other matters, and participate in the election of members of the council, but can not be elected themselves to council or represent the society. When establishing quorum at a General assembly, the number of associate members is taken into consideration, provided theses members have settled their duties to the society.
Inactive and life members cannot participate in elections and cannot be elected to the Board. Overseas Fellows, Honorary, Associate, Life and Inactive Members of the society cannot participate in the implementation of the article 29 on the “dissolution of the society”, or of article 28 on the amendment of “the constitution and Bye-laws of the society”.
In general, all members enjoy the entitlements and are subject to the obligation as set out in the constitution and bye-law of the society.
Article 5
RESIGNATION OF A MEMBER
All members are free to resign from membership of the society upon written notification to council at least three months before the end of the financial year. In such cases, membership is considered cancelled as of the beginning of the new financial year. Once a member resigns, he/she ceases to be a member and his/her name is struck off the register.
Article 6
TERMINATION OF MEMBERSHIP
1) Termination of membership occurs when the member:
a. does not comply with the provisions of Article 4 of the society’s constitution and bye-laws.
b. persistently violates the constitution and bye-laws of the society.
c. conducts him or herself in a manner inconsistent with that of a scientist or member of the society.
d. fails to attend two consecutive General Assemblies without supplying a good reason and does not participate in the scientific meetings of the society, or
e. fails to honour his/her financial obligations. If the member has failed to pay more than three annual membership fees, he/she is notified in writing and asked to settle his/her debts within a specific period of time (i.e. 6 months). If the member fails to pay, membership is terminated or he/she becomes an Inactive Member, to be approved by the Council.
2) Termination of membership has to be approved by a three-quarter majority of the members present at the General Assembly upon a motion submitted by council or any member of the society. The member whose membership is to be terminated does not participate in this procedure.
3) A copy of the decision related to the termination of the membership is served on the member by the General Secretary.
4) A member has the right to request reconsideration of termination of membership, provided the reasons for termination were financial and have in the meantime been settled.
5) Having settled his/her dues, a member who re-registers is treated as if he/she has never terminated his/her membership.
Article 7
FINANCIAL RESOURCES OF THE SOCIETY
The financial resources of the society are:
1) The one-off registration payment of members. The General Assembly specifies this amount on a motion of council.
2) The annual membership fees paid by Active and Associate Members. The precise amount, proposed by council is approved by the ordinary or extraordinary General Assembly and duly comes into force. The annual membership fee should be paid during the first and second week of the year (1st January-15th January) for which membership applies.
3) Extraordinary dues that the General Assembly any impose, on a motion of council, to meet unforeseen expenses required to ensure the smooth running of the society.
4) The receipts of subscription to the “Journal of Oral Medicine & Periodontology as well as the receipts deriving from sales of the journal and advertisements placed in it. Subscription to the journal is included in the annual membership fee.
5) The income from the registration fee paid when a scientific meeting is organized (such as a symposium or training course). Council may decided which members can be exempted from such registration fees. Some income can be rise from donation.
6) Gifts made to the society (donation, grants and sponsorships).
7) Inheritances, bequests etc.
8) Income from the assets of the society.
9) Any other lawful means.
Article 8
THE MANAGEMENT OF THE SOCIETY
The administrative bodies of the society are:
1) The General Assembly of members
2) Council
3) The Audit Committee
Article 9
ANNUAL GENERAL ASSEMBLY
The Annual General Assembly (AGA) is the highest administrative organ of the society and is made up of all paid-up members. The AGA must be held in the first three months of the New Year and council is responsible for arranging this.
Invitation to the AGA are sent all members (Active, Associate, Honorary) at least ten days before the meeting and are signed by the President and Director of General Affairs or General Secretary of council. The time and venue of the meeting as well as the agenda are specified in the invitation. Items on the agenda must include: information about the progress of the society and when elections are to be held, a report by the outgoing council, the audit committee’s report, which is submitted for approval and elections to appoint a new council.
The President of Council chairs the AGA or, in his absence, the first Vice-President or the member of council serving for the longest term. The General Secretary or Director of General Affairs of council assumes the duties of the secretary of the AGA or, in his absence, Additional Director of General Affairs.
To constitute quorum, at least half of the paid-up Active and Associate members, plus one, should take part in the Assembly. Members who have notified the AGA of their absence and whose residence is more than 200 kilometers away are excused and are not taken into account for the purposes of establishing quorum. If quorum is not reached, a repeat General Assembly is held the following week, the time and venue being the same and no further invitation sent, and regardless of the number of the Active and Associate Members present, quorum is automatic.
The decision-making process requires Active and Associate Members to vote. The vote is secret only when elections for council are held. In all other cases and provided there is no specific bylaw in the present constitution and bye-laws requiring the vote to be conducted otherwise, the members vote by a show of hands or by nominal vote and decisions are approved by a majority of half, plus one, of the Active, Associate and Honorary Members present at the AGA.
The AGA has sole jurisdiction over the final framing of the decisions concerning society and the amendment, adoption or revocation of the articles of the constitution and bye-laws herein.
When the AGA adopts a resolution on a matter that is not on the agenda, the resolution is only valid if the decision taken on the matter debated is unanimous.
Article 10
EXTRAORDINARY GENERAL ASSEMBLY
An Extraordinary General Assembly (EGA) is held upon decision taken by a majority of 5/7, of the members of council or upon written request to council by 1/5 of paid-up Active and Associate Members. The request should state the reasons why an EGA within a period of two months from the moment the request is submitted. Invitations, which shall set out the agenda, are sent to the members of the society at least ten days before the meeting.
In all other respects the EGA is governed by the provisions of article 10.
Article 11
CONSTITUTIONAL GENERAL ASSEMBLY
A Constitutional General Assembly is held in order to affect the dissolution of the society or its incorporation into a relevant scientific association or society and in order to effect amendments or additions to the bye-laws of the present constitution and bye-laws.
A constitutional General Assembly is held upon a decision taken by the ordinary or extraordinary general assembly, a unanimous decision of council or a decision taken by a majority of 5/7 of its members, or upon a written request to council signed by half of the paid-up active and associate members. The reasons for making amendments or additions to the constitution should be clearly and cogently stated in the request and the proposed new text of the bye-laws should be formulated in the request. The Director of the General Affairs or secretary sends a copy of the proposed amendments to the Members of the Society together with the invitation to the meeting at least one month before it is to be held.
To constitute quorum, ¾ of paid-up members should be present at the meeting. Members who have notified the meeting of their absence and whose residence is more than 200 kilometers way are excused and are not taken into account for the purposes of establishing quorum. If quorum is not established, a repeat constitutional General Assembly is held the following week without sending any other invitation, the day of week and location being the same. To constitute quorum, half of the paid-up members should be present. If quorum is not established at the repeat meeting, the meeting is cancelled.
The decisions of the Constitutional General Assembly are taken by nominal vote.
Proceedings of the Constitutional General Assembly may coincide with the proceedings of the ordinary or Extraordinary General assembly.
In all other respects, the bye-laws of article 9 and 10 herein for ordinary and Extraordinary General Assemblies govern the Constitutional General Assembly.
Article 12
THE COMPOSITION & TERM OF COUNCIL
The council is composed of twenty three members as follows, President, Vice-Presidents and a Board of Directors. Those who are staying in abroad and out site of Bangladesh, they are also eligible to become a member of the council. Each annual conference will be held after two years in Bangladesh and everybody must be joined to the General Assemble.
1) President
2) Three Vice-Presidents
3) Director of General Affairs (General Secretary)
4) Director of Additional General Affairs (Additional Secretary)
5) Director of Academic Affairs
6) Director of Financial Affairs (Treasurer)
7) Director of International Affairs
8) Director of Hospitality Affairs
9) Director of Social Welfare Affairs
10) Director of Publishing Affairs
11) Director of Training Affairs
12) Director of Training Affairs Research)
13) Director of Training Affairs (Education)
14) Director of Legal Affairs
15) Director of Planning Affairs
16) Director of Report Affairs
17) Director of Correspond Affairs (Organizing Secretary)
18) Secretary of General Affairs
19) Secretary of Academic Affairs
20) Secretary of Publishing Affairs
21) Secretary of Planning Affairs
The council is elected or selected for a term of two years. The members should form council within ten days of the election or selection and the councilor gaining the majority of votes is responsible for informing and inviting the other members. An election is a decision-making process by which the members choose an individual to hold formal the office. The election of the members of council is by secret ballot. If election is not possible due to any region then councilor will be selected by the selection committee.
Article 13
MEETING - QUORUM - COUNCIL DECISIONS
The meeting of council shall be once a month if necessary. Otherwise, extraordinary meeting shall be held if an urgent matter arises or if at least three members of council make a written request for such a meeting, stating their reasons.
Council convenes by written invitation of the president to all council members, stating the time, location and subjects to be discussed at least four days before the meeting. Every member of council has the right to propose subjects for discussion at the opening of the meeting. To constitute quorum more than half of the members should be present. If quorum is not achieved the meeting is rescheduled. The non-voting members are obliged to attend council meetings but are not entitled to vote. Council meetings are open and any member of the society can be present, however, he/she is not entitled to vote and can only speak if allowed to do so by council.
During the council meetings, the matters discussed and the decisions taken shall be recorded in the book of minutes. All minutes shall be signed by the president and the Director of General Affairs.
A decision is taken by an absolute majority of the members present. In the event of a tie, the president has a casting vote as well as an ordinary vote. A unanimous decision of council may only be revoked by another unanimous decision. Each decision of council can be revised upon a decision of the General Assembly.
Any member of council who is absent from 3 consecutive or 5 non-consecutive council meeting without reasonable justification shall be deemed to have resigned from the society and is replaced by the next member to have polled the most votes in the elections.
If a council member resigns, he or she shall be replaced by the next member to have polled the most votes in the elections.
The council can be relieved of its duties before the end of its term of office by virtue of an expression of reprobation. In such an event an EGA shall be called upon request by those expressing reprobation and shall be carried out as per article 10 herein.
The decision regarding council’s termination of office shall be taken by a three-quarters majority of the members present at the meeting.
Article 14
THE AUDIT COMMITTEE
The agenda of the AGA shall include the election of three-member AGAs elections for the new council. The Audit Committee is elected by secret ballot, by an absolute majority of the members present.
The Audit Committee is elected for a term of two years.
Any Active Member may be nominated to sit on the Audit Committee and he/she may enter his/her name in person by written notification or motion to council prior to commencement of the procedure. The council members cannot be simultaneously members of the Audit Committee.
Article 15
DUTIES OF ANNUAL GENERAL ASSEMBLY
The AGA is responsible for all tasks that are not assigned to the other bodies of the society, as per the constitution and bye-laws herein and law.
Furthermore, the AGA is responsible:
1) Approving the annual activity of council.
2) Approving the annual financial report and the annual report of the Audit Committee.
3) Approving expenses for which council is not responsible.
4) Setting the level of the annual membership fee and registration, and deciding on the need for and level of extraordinary subscriptions for Active and Associate Members.
5) Electing members to council and to the Audit Committee.
6) Resolving on the final admission of Active or Associate Members.
7) Deciding on the election of individuals as Honorary Members, Overseas Fellows and Honorary President.
8) Resolving on the expulsion of members or change in membership status to inactive members.
9) Determining the policy of council.
10) Deciding on any other resolution adopted by council and the written requests made by other bodies of the society or the President of Council.
EGAs are responsible for:
1) Approving council resolutions by a 5/7 majority of its members, provided they are in the society’s interests.
2) Dealing with any requests made by 1/5 of the society’s members, at least half of whom must be Active Members.
3) In exceptional cases, when there is a need decide on the election of an individual as an Honorary Member or President.
The Constitutional General Assembly is responsible for determining the dissolution of the society, as well as the adoption amendment and extension of the articles herein.
Article 16
DUTIES OF THE COUNCIL
The council is the administrative and executive body of the society. Its duties include:
1) Guiding the Society’s activities.
2) Making every effort to promote the objectives of the society by all lawful means.
3) Observing the articles herein and implementing the decisions take by the General Assembly.
4) Running and publishing “Journal of Oral Medicine & Periodontology” is the official journal of the society.
5) Proposing to the General Assembly the election of an individual to the status of Honorary Member or President.
6) Proposing to the General Assembly the election of an individual to the status of Honorary Member or President.
7) Submitting the financial report to the General Assembly for approval for approval.
8) Undertaking responsibility for all financial affairs of the society.
9) Approving expenses required by circumstances, providing theses promote the interest and objectives of the society.
10) Deciding on the conditions and the signing of contracts and any other legal transactions that further the society’s interests.
11) Receiving gifts, inheritances, bequests, grants, sponsorships and any other assistance offered to the society.
12) Hiring and dismissing the society’s staff and defining its duties, obligations and remuneration.
13) Deciding on the remuneration of persons rendering their services to the society, but not belonging to its staff.
14) Arranging meeting (such as roundtables, symposia, information and training courses) whether on the society’s initiative or jointly with scientific companies or societies or the any Government and Private Medical and Dental Colleges in Bangladesh.
15) Inviting scientists overseas to participate in the organization of scientific meetings.
16) Forming committees or working groups consisting of members of the society to whom specific duties are allocated, such as the organization and proceedings of meetings, publishing activities etc.
17) Calling General Assemblies and deciding on the agenda.
18) Adopting resolutions on issues included in the Constitution and Bye-laws and which, in the options of 5/7 of all ordinary members of council are consistent with the objectives of the council and the task of the General assembly.
19) Appointing a representative of the society to the Bangladesh Dental Society as per the constitution and bye-law of the society. The society is represented at the Bangladesh Dental Society by an Active Member of the society whether he/she is a member of council or not. The representative shall carry out his/her duties as per the Constitution and bye-laws of the Bangladesh Dental Society. If the representative does not carry out theses duties, council shall replace him/her. Two representatives of the society shall participate in the General Assembly of the Bangladesh Dental Society, where they represent the society with one vote, one being the representative appointed by the society and the other being the President, Vice-President of Director of General Affairs of the society.
20) Appointing an individual as scientific editor of the “Journal of Oral Medicine & Periodontology”.
Article 17
THE PRESIDENT’S DUTIES
The Council President represents the society in any legal dealings with judicial or other authorities, as well as in any dealings with individuals (physical or legal entities).
Furthermore, the President supervises and controls all the bodies of the society, call the meetings of council and the General Assemblies, signs together with the Director of General Affairs, the documents of the society, ensures implementation of the desiccations taken by council and the General assembly, as well as the observance of the articles of the Constitution and Bye-laws herein.
In the absence of the President, or when the President is incapacitated, the first Vice-President fulfils his functions.
Article 18
DIRECTOR OF GENERAL AFFIARS DUTIES (GENRAL SECRETARY)
The Director of General Affairs (General Secretary) is responsible for all the activities of the society, keeps of the abreast of the progress of affairs concerning the society and briefs the President and Council accordingly. He/She keep the seal and the records, posts the register of the society’s members, posts and keeps the books as per the law and constitutions and bye-laws, reads and responds to correspondence, countersigns, together with the President, society documents, announces the agenda of the General Assemblies and the meetings of council upon the Presidents instructions and is responsible for the good standing of the society in general.
Article 19
DIRECTOR OF FINANCIAL AFFAIRS DUTIES (TREASURER)
The Director of Financial Affairs (Treasurer) shall oversee the money and other financial assets of the society. The treasurer receives all subscriptions and other monies payable to the society and makes out the necessary receipts. He shall discharge all accounts and prepare a balance sheet and submits it to council in due time, i.e. before the end of the fiscal year and presents to the Audit Committee any document related to the finances of the society.
The Treasurer shall provide any information and clarifications on issues concerning the management of the society’s assets, whenever council or the Audit Committee requests him to do so.
He shall make deposits and withdrawals of the society’s money, in a bank, which is chosen by council and the society’s bank account shall be held in the name of the President and Treasurer.
Any amount that exceeds the limit specified by council shall be withdrawn by the Treasurer upon written instruction signed by the President and the Treasurer and bearing the seal of the society.
Article 20
AUDIT COMMITTEES DUTIES
The Audit Committee shall supervise the financial dealings and administrative operations of council.
Fifteen days prior to the AGA at which elections and approval of the annual report take place, as well as a review of the finances of the society, the Audit Committee shall submit all documentations and receipts relating to the society’s finances to be signed by the committees members before submission to the General Assembly for approval.
The Audit Committee is entitled to be informed about the minutes of councils meetings as well as the correspondence and the records of the society.
Article 21
ELECTIONS OR SELECTIONS
An election is a decision-making process by which the members choose an individual to hold formal the office. The elections will be conducted every two years at the AGA. All paid-up Active and Associate Members are entitled to vote. Active Members can be nominated as candidates by applying to the President of the outgoing Council by the start of the General Assembly’s proceedings.
The elections elect by secret ballot council and the Audit Committee.
The seven members to poll the most votes are elected and if there is a tie, a draw takes place in public supervised by the Election Committee. Substitute members are elected in order of number of votes received.
If election is not possible due to any problem then councilor will be selected by the selection committee and selection committee’s decisions will be final.
Article 22
THE ELECTION & SECLECTION COMMITTEE
When Council and Audit Committee are going to be elected by the General Assembly, the elections are held in the presence of a three-member of Election Committee which is elected by the General assembly by a relative majority of the members present by a show of hands.
The members of the Election Committee hold a committee election to elect its president, secretary and vote counter. The Election Committee is responsible for the proper conduct of the elections, announcing the successful candidates, preparing the minutes of the elections, which are signed by its members, and listing the voter’s names and recording any objections that may be made.
If election is not possible due to any problem then councilor will be selected by the selection committee and selection committee’s decisions will be final. The Selection are held in the presence of a three-member Selection Committee which is selected by the General assembly by a relative majority of the members present by a show of hands
Article 23
TRANNING & CERTIFICATES
The Specially Tanning Programme of Oral Medicine & Periodontology will consist of a core curriculum of clinical practice supported by the appropriate institutional knowledge and under the supervision of a specialist of Oral Medicine & Periodontology. Candidates must be satisfied the requirements to fulfill the specialist system of the Oral Medicine & Periodontology. The council also will provide the Specialty Certificate in Oral Medicine & Periodontology.
The society may give certificate of attendance at the scientific meetings, whose kind will be decided by council. The council will be decided for each meeting, seminar and conference whether such certificates are necessary.
Article 24
THE OFFICIAL PUBLICATION OF THE SOCIETY
The council decides on the official publication of the Bangladesh Society for Oral Medicine & Periodontology. Upon a decision of the council the publication of English Journal title “Journal of Oral Medicine & Periodontology. The official publication of the society shall be financed. Moreover, upon a decision of council one of the Bangladesh Dental Journals that are already published can be chosen for the promotion of the society’s activities.
Active, Associate and Honorary Members shall pay regularly their subscription to the journal “Journal of Oral Medicine & Periodontology” and failure to pay the annual subscription for two consecutive years may become a reason for expulsion of a member from the society as per Article 6 herein.
Subscription to the foreign journal “Journal of Periodontal Research” chosen as the society’s official foreign forum internationally is required of Active Members. Associate Members that which to become subscribers should duly pay the subscription. The council shall decide on the procedure and will duly announce its decision to all members.
Article 25
THE SOCIETYS JOURNAL “JOURNAL OF ORAL MEDICINE & PERIODONTOLOGY”
1) As per Article 2, section B, Para 4, and Article 16, Para 4 herein, an Active Member shall be elected by council as scientific editor of the society’s journal “Journal of Oral Medicine & Periodontology”.
2) The post of the scientific editor and members of the Additional Committee is honorary and shall be decided by council.
3) The scientific editor is elected for the term of five years and this term may be renewed.
4) The scientific editor may be relieved of his/her duties before the end of his term of office, if council decides on this by a 5/7 majority of all its members.
5) The members of the Additional Board are chosen for an indefinite period of time on a motion of the scientific editor to council. The council adopts a motion by a 2/3 majority of its members. It is within the jurisdiction of the Additional Board whether a member of the Additional Board shall be received of his duties.
6) The scientific editor shall attend the meetings of council and he speaks whenever an issue related to the publication of the journal is discussed and when the President or Council judge that it is necessary for the editor to be present.
Article 26
DISTINCTIONS
If any member or physical or legal entity has voluntarily offered his/her encouragement or assisted the society financially in promoting its objectives, council can propose to the General Assembly to acknowledge these services and pronounce him or her donor, benefactor or major benefactor of the society.
The council may submit to the General Assembly its proposals regarding the bestowal of the title of “Honorary President”. This title is bestowed on any member of the society who has served as President of the society and who has distinguished him or herself by his or her contribution. The Honorary President is invited to the meetings of council and the General Assembly in which he or she participates in an advisory capacity and does not have the voting rights.
The decision of council on the bestowal of the title, as specified in the previous two paragraphs, should be taken by 5/7 of all its members. The General Assembly adopts a resolution on the bestowal of the honor by a three-quarters majority of the members present. All paid-up active and Associate Members are entitled to a nominal vote or a show for hands.
Article 27
SCIENTIFIC MEETINGS
In promoting the society’s objectives, council shall organize and arrange meeting, lectures, seminars, symposia, informational courses and conferences whose date and location shall be determined by council as specified in sections Article 17, Para 14, 15 and 16 herein.
Article 28
AMENDMENT OF THE CONSTITUTION & BYE-LAWS
Amendments can be made to the constitution by the General assembly, in accordance with the condition s and procedures specified in Article 11 herein.
Article 29
DISSOLUTION OF THE SOCIETY
The society may be dissolved at any given time upon resolution of an EAG called by council especially for its reason. To constitute quorum, 2/3 of all members should be present and the decision to dissolve the society is taken by a ¾ majority of the members present. If the number of the society’s members declines to less then fifteen members, the remaining members shall decide on the dissolution of the society.
When dissolution occurs:
1) The General assembly shall elect two members as liquidators:
2) The property of the society shall devolve fully or in part to the Oral Medicine & Periodontal Sanction of the Government and Private Medical and Dental Colleges and BSM Medical University and Bangladesh College of Physicals and Surgeons or other organizations that advance the science in the field of Oral Medicine & Periodontology.
Article 30
LIABILITY & FINANCIAL YEAR
The society is solely liable for its obligation. Members shall not be held personally responsible for actions they have undertaken within the framework of the provisions herein. The financial year of the society corresponds to the calendar year.
Article 31
LIABILITY-FINANCIAL YEAR
Whatever is not provided for herein is supplied by the provisions of the civil code, the Association Act and the resolutions of the General Assembly and Council.
Article 32
ORAL MEDICINE & PERIODONTAL SPECIALIST SYSTEM
Oral Medicine & Periodontal specialists are accredited by the Specialist Committee, organized by the General Council.
Section 1
The discipline of Oral Medicine has been defined by the British Society for Oral Medicine as “The specialty of dentistry concerned with the oral health care of patients with chronic recurrent and medically related disorders of the oral and maxillofacial region, and with their diagnosis and minor-surgical management. It is also concerned with the investigation of the pathogenesis of these disorders leading to understanding which may be translated into clinical practice.
Oral Medicine is a minor-surgical specialty that includes investigation, diagnosis, therapeutic management and research into medically related oral diseases and the oral & maxillofacial manifestations of systemic disease. These include diseases of the gastrointestinal, dermatological, rheumatological, haematological systems, autoimmune and immunodeficiency disorders and the manifestations of neurological or psychiatric disease”. The six aspects in which trainees are expected to gain specialist experience in Oral Medicine:
1. Diagnosis and management of diseases specific to the orofacial region.
2. Diagnosis and management of patients with orofacial manifestations of systemic disease.
3. Management of medically compromised patients who require oral health care.
4. Development of those practical skills necessary for the practice of the specialty in Oral Medicine.
5. To develop an area of expertise and research skills necessary for the investigation of conditions which present to oral physicians.
6. Administration and teaching in the field of Oral Medicine.
At the completion of training with a relevant degree from any recognize institutions both won country and abroad at least three years, the trainee will be expected to have sound knowledge in the above areas, be capable of independent practice at the level of expertise required for the award of a specialty in Oral Medicine.
Section 2
Periodontics is a specialty of dentistry that deals with the maintenance of oral health. The periodontal surgeon is a dental specialist who specializes in the prevention, diagnosis and treatment of periodontal diseases and in the placement of implants. Specialists in periodontology receive extensive training in these areas and have an additional education after the dental degree program.
The periodontal specialists are to enable the successful postgraduate program at least three years or more practice in periodontology, including surgical, oral implant therapy, from any appropriate educational institute both own country and abroad. This demands that along with the development of technical skills, the member must acquire a thorough understanding of the biological functions of the human tissues and the science of periodontology.
Furthermore, the member must be able to understand and critically evaluate the periodontal and related literature, e.g. implant literature. Additional aims are to give the member exposure and training in teaching and research. Application must be an active member of the society and have conducted therapy on more then ten periodontal patients cases which are cared for well during the maintenance phase and including at least eight of periodontal surgical procedure cases.
Written by Dr. Aslam Al-Mehdi BDS, MS.
1st April 2008.
References:
1) Japanese Society of Periodontology
2) British Society for Oral Medicine
3) Korean Academy of Periodontology
4) German Society of Periodontology
5) Greek Society of Periodontology
6) British Society of Periodontology
7) Korean Academy of Oral Medicine
8) American Academy of Periodontology
9) Canadian Academy of Periodontology
Bangladesh Society for Oral Medicine & Periodontology
Please send the application by e-mail: bsomp.dhaka@gmail.com
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